Desktop

Redesign

UX/UI

Data

Admin Tool

for Transferring Exam Terms

February 2025

Product Overview

Outdated tool slows down the work of the team

Multiple teams rely on the admin panel, each using different tools depending on their needs. The exam rescheduling team primarily works with two separate tools. Their tasks include manually copying scheduled exams and available slots, as well as monitoring the performance of automated exam systems.

Workflow

How I got there

To start, I researched the team’s daily workflow and audited the existing tool. I then validated my insights and gathered expectations directly from end users, which helped me identify the key pain points and areas for improvement.

Since the tool’s users were internal employees, I was able to continuously test ideas with them and gather feedback on design iterations, ensuring the solution addressed their real needs.

Process Discovery

Audit

Interviews

Redesign Plan

Feedback

Final Design

Problem

Tool recquires an update for the team to work more efficiently

Following the audit and team interviews, I defined the most critical issues whose resolution promised the highest impact on efficiency.

The priorities included modernizing the outdated visual layer, improving the organization of essential data, and addressing missing feedback processes. Tackling these areas offered the potential not only to speed up the team’s workflow but also to enhance clarity, usability, and overall confidence in the tool.

Problem

Tool recquires an update for the team to work more efficiently

A large group of students associated with the organization has limited opportunities to participate in social activities, as they are not required to attend an educational institution regularly. As a result, their engagement in social life decreases, which negatively affects the development of interpersonal skills. Additionally with current state of the main software used by community its meant for desktops so theres no way of simply and convinient way of communication betweeen organization and students. In the best interest of organization is to give students tools to

Problem

Tool recquires an update for the team to work more efficiently

Following the audit and team interviews, I defined the most critical issues whose resolution promised the highest impact on efficiency.

Outdated user interface.

Poor data management.

Not intuitive navigation and lack of feedback while completing an action.

Lack of responsiveness on smaller screens.

Images of previous version of the tool.

Outcome

Key changes explained

Designed to make the choice easy

A key goal of the project was to merge two related tools into one. This change improved user comfort by removing the need to search for separate tools in the menu and wait for additional loading times, while also reducing the overall number of tools in the admin panel.

Employees can now switch effortlessly between tabs, reducing navigation time and making it easier to verify and act on the results of their work. This integration delivered greater efficiency, comfort, and clarity in daily operations."

Simplified search experience

Through team consultations, I optimized the number of fields required to build a query, reducing interface complexity and making the process faster.

To minimize cognitive load, rarely used filters were tucked away under a dedicated button, keeping the interface clean and focused on the most relevant options

Visual update and improved awareness

I modernized and unified the interface to align with the company’s visual standards, while preserving the familiar data structure and workflow to minimize the learning curve.

By adding clear indicators for system states, statuses, and key metrics, employees gained stronger contextual awareness. Better access to critical information allowed them to work faster and make more confident decisions.

Streamlined data for efficiency

Through consultations, I streamlined the interface by removing irrelevant data and adding new, helpful information for the team. Filters and sorting options were introduced to make working with large datasets faster and more efficient.

Frozen columns provided a further usability boost: key information stays fixed in place, even on smaller screens, so users can quickly reference it without losing context. At the same time, secondary details remain accessible, giving the team both clarity and completeness in their daily tasks. These improvements combined to enhance productivity, accuracy, and overall user satisfaction

Remained

Student’s first name, surname and ID

Old teacher’s first name, surname and ID

New teacher’s first name, surname and ID

Old exam date

New exam date and hour

Deleted

Record number

Tenant number

Type of event

Added

Transfer date and hour

Old exam hour

Reporting person

Status

Clarity through feedback

To improve clarity and user confidence, I enhanced the interface with more notifications and modal windows that clearly communicate system states and statuses. This reduced uncertainty and gave users immediate feedback, helping them stay oriented within the tool.

Additionally, strategically placed tooltips provide just-in-time context where it’s most needed. This approach ensures that users have access to critical explanations and guidance without being overwhelmed by unnecessary details. As a result, the system became more transparent, easier to navigate, and better at supporting users in making informed decisions.

Improved responsiveness

One of the biggest challenges users faced was poor data scaling, particularly on smaller screens. To improve efficiency, I addressed this issue by removing unnecessary table fields and introducing frozen columns.

These changes significantly improved responsiveness and made the tool easier to use across different screen sizes.

Comparison between previous (left) and current (right) version of displaying data on small resolution (1366x768).